What's new in your HR software? (2025)
Find out about the changes we have made.
You can also check our known issues, fixes, and what's coming soon.
2023 |2024 | Jan 2025 | Feb 2025| Mar 2025 | Apr 2025| May 2025| June 2025 | July 2025 | Aug 2025 | Sep 2025 | Oct 2025 | Nov 2025 | Dec 2025
Introduction
These release notes provide information on new features, enhancements, and fixes developed since the last release, listed by change reason.
All new features and enhancements arise from feedback and suggestions from customers.
September 2025
Product enhancements - core HR
Navigation (Company)
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Updates to System Tools > Utilities > Tools > Navigation (Company) include a Where Clause Allows you filter records using a specific criteria. option. This allows you to show a menu item to specific groups of employees
Example: If you want the Benefits menu item to appear only for employees in the Sales department, you would add a TheDepartment ='Sales' Where Clause.
Learn more about only showing a menu item to a specific employee group.
Sign-In Management screen
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In System Tools > Utilities > Company, we have added a new Sign-In Management screen, allowing you to manage employees' access to their HR accounts
On this screen, you can
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View the last time employees signed into their HR account
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Send invitation emails in bulk to employees who have not signed in
To send an invitation email in bulk:
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Sign in to your HR software.
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Go to System Tools > Utilities > Company and select Sign-In Management.
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In the Bulk Invitation Emails section, select Manage Invitations.
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Use the Employee Selector to add criteria if you want to send invitations to specific employees only.
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Alternatively, in the Employees Not Signed In table,
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Select the Employee checkbox to select all employees or choose the checkbox next to employee' names, or
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Select the checkbox next to individual employee names.
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If you have used the Employee Selector, review the employee names listed in the table.
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When ready, select the Employee checkbox to select all listed employees.
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Select Send Invitation Email.
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A success message confirms that the invitations were sent. You also receive a confirmation email.
Learn more about Sign-in Management: send bulk invitations, view the Login Track
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Login Track
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We have moved the Login Track screen to System Tools > Utilities > Company > Sign-in Management, making it easier to find and manage employees' account access
Find about using the Login Track.
Cookies Policy
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We have updated our essential Cookie Policy to make sure important messages are visible in employees’ accounts
Learn more about our updated Cookie Policy.
Termination Balance
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When an employee leaves a company, the system now includes any holiday they have bought/sold in the termination balance
This only applies to the termination balance of future leavers.
Learn more about termination balances.
Org Chart
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To make it easier to search in Employee View, we have replaced the Filter Employee and Employee search bars with a single search bar. You can now find employees by entering their name or employee number
August 2025
Product enhancements - core HR
Audit Data
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The system now deletes all audit data older than 11 years. This builds on a previous change where audit data over 24 months is deleted automatically, unless you have set a custom retention period.
Find out how to set a custom retention period on the Audit Trail Data Deletion screen.
Email updates
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We have updated the wording on both absence When an employee or worker is absent from work. This can be for a variety of reasons. request and Perform emails.
Perform 360 feedback email (two-step email turned off)
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Above Decline this Request link, we have added a Login to HR option
Perform 360 feedback email (two-step email turned on)
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Reworded Manage this Feedback link to Decline this Request
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Above the Decline this Request link, we have added a Login to HR option
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When selecting Decline this Request, the same screen opens as before but with new wording. All other screen functionality remains unchanged
Absence request emails (with two-step email turned on)
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On the approval screen, we have updated the wording to: Use this screen to Approve/Decline your requests. All other screen functionality remains the same as before
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Position Management
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In My Details > Assignments, we have updated the Assignments Details section to include an Assignments ID option, so that each assignment has a unique ID.
Learn more about Assignments.
July 2025
Product enhancements - core HR
IRIS Identity
IRIS Identity, our new identity management solution, designed to improve the security of your HR software and enhance the user experience is now live.
Here is what has changed as part of the transition:
Sign-in screen
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We have updated the sign-in screen to support IRIS Identity. You now enter your username on the first screen and your password on the next.
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We have simplified the password reset process with clearer language and improved flow.
Multi-factor authentication (MFA)
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The profile menu in the top-right corner of the home screen now includes a new option: User Settings, alongside Profile and Profile Picture.
In User Settings, you can set up multi-factor authentication to add extra security to your account.
MFA lets you verify your identity using a second method, such as Google Authenticator or any other TOTP app (Time-Based One-Time Password) app.
Learn how to setup MFA:
Send Invitation Email
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When you create a new employee and choose either Work or Personal Email from the Send Invitation Email list, the system uses that email as the employee’s username for their IRIS Identity account.
Help with IRIS Identity sign-in
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We have created the following help topics to guide you through the transition:
Employee
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First time signing into your HR software after transition to IRIS Identity
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Signing into your HR software (I have an IRIS Identity account)
Admin
API approvals
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You can now enter an email address when creating an API user. This lets the user approve timesheets and other actions.
To create an API user:
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Go to System Tools > Utilities > Company > API Users.
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Choose Create User.
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Enter a Name for your API user and Approval Email if required.
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Select the Active checkbox.
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Choose Save.
For full set-up instructions and permission details, refer to Create an API User.
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Document file names
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In My Details > Documents, we have added a new File Name column, making it easier to identify uploaded documents.
Position Management
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You can now import assignment data into your HR software — perfect for migrating records from another system.
To import assignments into your system:
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Go to System Tools > Utilities > Position Management.
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Select Assignment Import.
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Download the template and follow the Import Assignments instructions to add your assignment records into the system.
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12 June 2025
Upcoming change to Audit Data Retention – Action may be required
Find out more about the Change to Audit Data Retention – Action may be required
27 May 2025
Product Enhancements - Core HR
Marketplace
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On the Marketplace item in the navigation menu, we have added a NEW notification icon. This icon appears whenever we add a new partner.
The NEW icon appears on the Marketplace item in the navigation menu of your homepage.
Position Management module - Position Import
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Updated the wording on the Position Import screen to make the completion steps as clear as possible.
This update only applies if you have the Position Management module.
Audit Trail Deletion
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In System Tools > Utilities > Data > Audit Trail Data Deletion, we have made the following screen changes:
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Removed the Years field. If existing audit trails contain a value in this field, the system now converts it to Months.
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For new entries, the Months field defaults to 24, but you can enter any number up to 132.
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Full-Time Equivalent (FTE) Rounding
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In System Tools > Utilities > Tools > System Configuration, under the Contract section, we have added a new Full-Time Equivalent (FTE) Decimal Places option. This allows you to control how many decimal values you want the system to round FTE values.
7 May 2025
Product Enhancements - Core HR
Username & Password Management screen update
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In System Tools > Utilities > Company > Username & Password Management, we have removed the Configure External Provider option from the Actions list. This change is to support our transition to our new identity management platform, IRIS Identity, happening very soon.
If needed, our Support team can still edit existing provider details on your behalf via the Username & Password Management screen. However, you can no longer add new SSO users in your HR software.
April 2025
Product Enhancements - Core HR
Custom Login Screen Builder
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When accessing the Custom Login Screen Builder, the sign-in screen for your system now displays.
March 2025
Product Enhancements - Core HR
API
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You can now use the API to retrieve a list of lookup tables. This allows you to use a lookup table’s name to search for its values.
Learn more about the API.
Star Payroll integration
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Following the introduction of Statutory Neonatal Care Pay (SNCP) from April 2025, importing a payslip into HR will display two new labels in the Payments section:
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SNCP Paid
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Statutory Neonatal Care Pay
If the SNCP Paid column is blank, the system will not display an entry. This update ensures that payslips accurately reflect SNCP payments.
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February 2025
Product Enhancements - Core HR
Staffology Payroll Integration
Reinstating a leaver
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We have improved the integration process to ensure that when a leaver is reinstated, their new employee record correctly syncs with Payroll.
Previously, some customers experienced an issue where the reinstated employee was mistakenly linked to their old Payroll ID instead of generating a new one.
With this update:
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When an employee’s Termination Date The last day of an employee's employment and the day their contract is terminated. is reached, the Exclude from Integration checkbox now automatically sets.
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If the leaver's record has already synced to Staffology Payroll, you cannot edit their Termination Date.
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When reinstating a leaver, the system now generates a new Payroll Number alongside the new Employee Number, preventing any linkage to their previous record.
To reinstate a leaver:
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Sign in to your HR software.
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Go to Directories > Leavers.
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Select the leaver and choose Edit (or the edit icon next to their name).
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Open the Personal tab.
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Select Re-instate Leaver at the bottom of the screen.
The Re-instate Leaver screen opens.
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Enter the employee’s Start Date (their re-employment date).
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Update the Cont. Service Date, if necessary.
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Select Re-instate.
What happens next?
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The system creates a new active employee record with a new Employee Number and Payroll Number.
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All documents and absences When an employee or worker is absent from work. This can be for a variety of reasons. stay with the active employee.
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The original leaver record remains in the Leavers Directory, showing when the employee was not working.
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Open the reinstated employee's Personal tab.
Next Steps for the reinstated employee
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Select Actions and choose Send Invitation Email.
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This allows the employee to create their new sign-in details to access the system.
Learn more about the options available to reinstate a leaver.
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January 2025
Product Enhancements - Core HR
Recruit
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In the Recruit module, when you select Other > Transfer to HR on a successful candidate's profile, the following details now sync to HR:
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Passport Number
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Nationality
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Multi-line addresses
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When a candidate becomes an employee, the system transfers messages sent via the Message Centre to HR. Employees can find these messages in My Details > Documents as PDF files.
Dashboard
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For line managers with employees on both days and hours-based contracts, two Absence Duration charts now display in the dashboard.
Contract Type
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In My Details > Contract, the Contract Type dropdown now includes the following contract options:
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Permanent
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Temporary
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Fixed Term
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Zero Hours
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Casual
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Supply
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